It is common to postpone the development of KPIs, but why? One reason is because it is time-consuming and tedious, and the end product is often boring. However, KPIs are important! Learn in this article different ways to present your indicators and make your management team fall in love with them.
While reporting is absolutely necessary for data-driven businesses, there is a big difference between raw data and insights. Creating a good business KPI report that your management team will love is very simple. Here we tell you!
What should you include in a KPI report?
The way you present information, reports and opinions determines how it is received. A good KPI report should be accessible, interactive and transformable in less than 10 minutes. A great report has these qualities and is based on a clear objective. The KPI report you prepare must effectively communicate your objective and your knowledge to all members of the organization. That is why it is so important to know how to define KPIs efficiently.
How do we create a KPIs report?
When you track your KPIs in a business dashboard, reporting should become a quick, daily task that will improve your team’s results and internal communication.
Presenting a KPI report
The most common ways to present KPIs to managers and executives are:
- Sharing a report with the KPIs by email.
- Sharing a PDF showing the KPIs
- Presenting KPIs via a ppt presentation
- Visualizing KPIs via a dashboard panel
- Grant direct access to the KPI dashboard
1. Share a report with KPIs by email
Email reports make a KPI report widely accessible on devices such as smartphones, tablets and desktops. A key benefit of email reporting is that users do not need to download an external application to access KPI data, and visualizations appear in email reports exactly as they do on the source dashboard.
It is also critical to set up scheduled email reports. This way your team and management will automatically have your KPI report in their inboxes. Email is the most common KPI report communication channel.
2. Share a PDF showing KPIs
PDF files are a great way to present reports because they maintain a clean, organized format for web, email and print. PDF files are arguably the best reporting tool for printing because they present your KPIs based on how they appear on your dashboard.
3. Present KPIs using a ppt presentation
A KPI presentation or slide deck encourages conversation. It is key that you turn your PowerPoint or Google Slides into a KPI presentation. A KPI PowerPoint presentation is a visual representation of your KPI story.
4. Visualize KPIs using a dashboard panel
A KPI presentation should include minimal text and show your progress with visualizations and data. A common rule of thumb for a KPI presentation in PowerPoint or Google Slides is to use five words per line and five lines per slide.
Therefore, it is important to include images for a good KPI presentation. Visualizations make it easy for management to quickly understand KPI data while you present information and everyone plans response actions.
5. Grant direct access to KPI dashboard
It is key to provide all collaborators with access to your business dashboard to optimize daily work. Make your KPI dashboards accessible to all team members.
It is key to provide all collaborators with access to your business dashboard to optimize daily work. Make your KPI dashboards accessible to all team members.
Giving your team members, especially management, access to your dashboards is an accessible way to present KPIs. People can access KPI report data at any time without having to go through a long line of communication to contact the administrator. Direct access to the dashboard improves communication and demonstrates the value of your team’s efforts to management, as well as key areas for improvement.
KPI panels: do you know their relevance?
A KPI dashboard displays your KPIs in dynamic, interactive visualizations such as charts and graphs. When you measure your KPIs on a dashboard, you ensure that your data is up-to-date and that you’re always using the latest insights to evaluate your progress toward achieving your metrics.
There is no set time of the week, month or year to do a KPI report. The best reports are made every day. KPI dashboards make reporting an easy, daily habit for you and your team.