Implementing or migrating to a new ERP (Enterprise Resource Planning) system is one of the most challenging decisions businesses face. It involves not only a rigorous selection process to find the right tool that fits the organization’s operational and financial needs but also ensuring that the software is user-friendly, has robust support, and allows for a seamless transition without significant disruptions to daily operations.

Challenges of the Decision

For management, this process can be exhausting. Choosing a new ERP is more than selecting a technological tool; it’s committing to a new way of managing the company’s operations and finances.

Success hinges on having dedicated teams on both sides: the company adopting the system and the provider implementing it.

On the company’s side, it’s essential to appoint a Project Manager who, together with the provider’s Business Consultant, plans and oversees the implementation through a detailed schedule covering the following key steps:

Creating an Implementation Schedule:

1.  Selecting Key Users.

3. Preparing Master Data. This step involves cleaning up information to migrate only accurate and relevant data.

4. Testing Use Cases.

5. Validating Necessary Adjustments.

6. Defining User Roles and Permissions. Ensuring each user has appropriate access is crucial to avoid operational disruptions.

7. Planning the Go-to Live . This step aims to minimize any negative impact on operational continuity.

Key Factors in Choosing an ERP

One of the most critical aspects of selecting an ERP is the provider’s consultative approach. The provider must demonstrate deep business knowledge and offer valuable recommendations to enhance operations. A well-implemented ERP doesn’t just digitize processes; it establishes clear and controlled workflows, defines responsibilities, and ensures that each task triggers the next without overlaps.

At Solop, we have a team of highly experienced Business Consultants specializing in each vertical we serve. Many of them have held managerial positions in leading companies, allowing them to deeply understand operations and apply best practices to achieve successful, auditable results.

Overcoming Resistance to Change

One of the biggest challenges in any implementation is resistance to change. Users often prefer existing systems because they are familiar and consider them adequate. Additionally, many fear that automation could threaten their roles within the company.

To overcome this obstacle, it is crucial to:

• Have committed leadership that inspires trust and support.
• Foster empathy between implementers and users to minimize friction.
• Involve users only during relevant stages to avoid unnecessary overload.

At Solop, our experience has enabled us to develop clear and straightforward processes that ensure an efficient transition aligned with the client’s needs.

Let Us Guide You

We are ready to support you at every stage of your implementation or migration journey. Our goal is to make this process simpler, more effective, and successful.